Job Context
- The Executive Assistant will support multiple executives and/or senior leaders. Their responsibilities may include answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.
Job Description/Responsibility
- Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing
- Managing meetings and calendars (scheduling, material preparation and distribution, coordinating remote participants)
- Perform Business Segment Liaison (BSL) activities, as needed (new employee onboarding, ordering equipment, emergency management and training)
- Handle confidential information professionally and discretely
- Assisting with onboarding of new team members
- Scheduling candidate interviews and travel logistics
- Scheduling travel arrangements
- Manage expense reimbursements
- Provide internal and external customer service to employees, vendors and clients
- Possess solid verbal and written communication skills
- Creates and modifies various documents using Microsoft Office
- Prepares meeting materials and assists with the development of PowerPoint presentations
- Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed
Experience Requirements
Minimum 5 years of experience is required.
Additional Experience Requirements
- 5+ years of administrative support experience with three years of experience supporting director-level or higher management
Skills Requirements
- Proficiency with Microsoft Office applications to include Word, Excel, PowerPoint, and Outlook
- Proven solid attention to detail and excellent organizational skills
- Demonstrated ability to multi-task in a fast paced and deadline driven environment
Work Area
- Applicant should have experience of working in the following category(ies): Business Development
Industry Type
- Experience should include the following skills: Hospital/Diagnostic Center
Job Location
Apply Instruction
Application Deadline: 5 Jun 2025
