Job Description/Responsibility
- Effectively maintain and manage all aspects of multiple Vice President’s business calendar; this includes proactivity incorporating time efficiencies into their calendars, understanding priority stakeholders, and looking for opportunities to implement meeting synergies.
- Coordinate and schedule meetings, arrange lunches, handle travel reservations, and organize conference-calls/video conferences
- Support their direct reports with organizational needs and direction
- Manage calls, assist callers, take messages and/or route as appropriate; may also handle written correspondence
- Monitor and manage VP’s email to ensure that all communications are addressed
- Order supplies for the VP and the department as needed
- Manage travel needs and prepare/reconcile travel expenses as well as process all other expenses
- Process and reconcile Procurement Card monthly statement
- Coordinate logistics for Divisional Meetings including IT needs, room set-up, and catering
- Ensure VP has all materials in advance of scheduled meetings
- Coordinate agenda for weekly staff meeting with direct reports
- Develop and maintain strong relationships with other Administrative Assistants; may provide back-up on occasion
- Onboard new hires and ensure they have access to necessary rights to perform their roles (telephone, computer, ID badge, etc)
- Manage ad hoc projects as needed
Education Requirements
- Bachelor/ Honors(Bachelor Degree in any Discipline) completed.
Additional Academic Requirements
- Bachelor’s Degree preferred
Experience Requirements
Minimum 10 years of experience is required.
Additional Experience Requirements
- Minimum of 10 years administrative experience supporting a senior level executive in a corporate environment
Work Area
- Applicant should have experience of working in the following category(ies): Executive Assistant
Industry Type
- Experience should include the following skills: Bank/Non-Bank Fin. Institution
Job Location
Apply Instruction
Application Deadline: 19 Feb 2025
