Job Context
Job Description/Responsibility
- Schedule and manage the day-to-day and long-term calendar for the MDs, with a focus on the EC member; Use discretion to ensure time is well-utilized; Assume central coordination for internal and external requests including but not limited to media, thought leadership, conferences and events, and client meetings.
- Arrange travel as needed, including conferences, on-sites, off-sites and virtual; prepare and submit expense reports.
- Organize on-site/off-site/virtual meetings and events across multiple time zones.
- Update and maintain meeting notes; follow up on actions as needed.
- Organize, compile, and store presentations and meeting materials.
- Act as first point of contact among executives, employees, clients, and other external partners for all questions related to the Fixed Income department; Prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature; Determine appropriate course of action, referral, or response.
- Successfully and extensively partner with the New York Office Manager for smooth and effective business operations and continual improvement of processes and problem-solving needs.
- Provide back-up support to the Executive Administration team for vacation/leave. coverage, specific tasks, and/or projects.
- Work with Manager and MDs to capture the evolving needs of the Fixed Income department and suggest possible solutions.
- Other duties may be assigned to meet the business needs.
Education Requirements
- Bachelor/ Honors(Bachelor Degree in any Discipline) completed.
Additional Academic Requirements
- Bachelor's Degree preferred.
Experience Requirements
Minimum 1 years of experience is required.
Additional Experience Requirements
- 3+ years prior executive assistance experience; comparable experience encouraged to apply.
- 1+ year customer service experience; comparable experience encouraged to apply.
Skills Requirements
- Proficient/Expert in MS Office applications (Excel, Word, PowerPoint, and Outlook).
- Demonstrated ability to learn new technology systems and processes to improve efficiency and productivity.
- Must be able to work on-site in the New York office at least 3 days a week with flexibility based on ad-hoc business needs.
- Comfortable working across multiple communication platforms (Microsoft Teams, Skype, Zoom, etc.)
- Experience creating multi-segment, multi-destination travel itineraries.
- Must be client service oriented; Very strong attention to detail; Must demonstrate accuracy, thoroughness, and patience.
- Excellent written and verbal communication.
- Strong interpersonal skills, emotional intelligence, and ability to work well with others across various locations and cultures.
- Confidence to take initiative and use good judgement to make decisions proactively; Flexibility to work autonomously and as part of a multi-disciplinary team.
- Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, deal comfortably with ambiguity, and adapt to evolving circumstances.
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information).
- Ability to independently learn new technologies, and processes and navigate systems to solve problems.
- Successful candidates will bring enthusiasm, creativity, and humor to their work.
Work Area
- Applicant should have experience of working in the following category(ies): Production
Industry Type
- Experience should include the following skills: Real Estate/Developers
Job Location
Apply Instruction
Application Deadline: 26 Dec 2024
