Job Description/Responsibility
- Review incoming subcontract invoices (1000 to 1200 monthly) to ensure accuracy and compliance.
- Confirm the following: fully executed agreement on file, invoice format is detailed, current and cumulative costs tally correctly, expenses are aligned with the budget period, expenses do not exceed the budgeted amount
- Code invoices, scan, upload, and create deliverables for invoices in the Insight system
- Contribute to system enhancements, testing, training, and delivery
- Maintain subcontract invoice process through daily reports; track and analyze progress
- Maintain an accurate contact list for Department Administrators
- Resolve new invoices revisions with collaborating institutions
- Escalate any technical invoice disputes, as needed.
- Follow up on outstanding high-risk approvals from department administrators
- Respond to subcontract invoice inquires – BWH, MGH, IHP, MCL, SHR
- Work with RF team members on collection of all subcontract invoices at time of FSR
- Provide superior customer service.
- Ensures that awards/accounts are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by both the sponsor and as well as all pertinent Mass General Brigham policies.
- Work closely with Accounts payables to ensure invoices are paid and any issues resolved timely.
- Perform other duties or special projects as required.
- Assume additional responsibilities as assigned.
Education Requirements
- Bachelor/ Honors(Bachelor Degree in any Discipline) completed.
Additional Academic Requirements
- Bachelor's degree and/or equivalent preferred.
Experience Requirements
No experience is required.
Skills Requirements
- Experience working with a high volume in a fast paced environment.
- Strong attention to details and follow up skills.
Work Area
- Applicant should have experience of working in the following category(ies): Finance
Industry Type
- Experience should include the following skills: Hospital/Diagnostic Center
Job Location
Apply Instruction
Application Deadline: 5 May 2024