Job Context
Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We are searching for an Executive Assistant to partner with our Senior Vice President of Software Engineering and Vice President of Software Engineering, Simulation & Offline Test, in Pittsburgh, PA.
Job Description/Responsibility
- Manage dynamic and complex calendars.
- Serve as a strategic partner to leaders and help them juggle competing priorities.
- Review and summarize miscellaneous reports and documents; prepare background documents and communications.
- Assist with preparation of presentations, plan and coordinate team all-hands meetings, internal events, team off-sites, and all logistical and budget requirements.
- Effectively communicate with leaders to keep them informed and share meeting outcomes.
- Act as partner and liaison for the leaders' team(s) and be the key coordinator between departments or agencies inside and outside of the business.
- Coordinate external partner meetings.
- Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments.
- Synthesize key elements of meetings, take and distribute notes, and ensure clarity and ownership of delegated tasks.
- Prioritize and manage multiple projects simultaneously, following through on issues quickly and thoroughly.
- Promote and introduce processes in service of efficiency and consistency, and seek to identify and remedy inefficiencies.
- Proactively seek, set, monitor, and manage clear meeting agendas.
- Become a knowledgeable information resource for members of your leaders' teams.
- Exemplify company values, promote team morale and team building, and support cultural initiatives.
- Arrange travel schedules, manage reservations, and handle expenses.
- Help orchestrate and/or lead special projects.
Education Requirements
- Bachelor/ Honors(Bachelor Degree in any Discipline) completed.
Experience Requirements
No experience is required.
Skills Requirements
- Exceptional judgment and active foresight.
- Able to work collaboratively and calmly, especially in stressful circumstances.
- Able to adapt in a fairly dynamic business environment.
- Creative problem solver and self-starter.
- Proven ability to handle confidential information with discretion.
- Highly adaptable to competing demands.
- Good decorum, discretion, and executive presence in dealing with internal teams and external partners.
- Expert level written and verbal communication skills.
- Highly resourceful team-player with the ability to also be extremely effective independently.
- Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Executive level project coordination.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations.
- Flexibility to perform job duties outside of normal business hours.
- Light travel may be required.
Work Area
- Applicant should have experience of working in the following category(ies): Business Development
Industry Type
- Experience should include the following skills: IT/Telecommunication
Job Location
Apply Instruction
Application Deadline: 23 Jun 2023
