Job Context
The Executive Assistant (EA) is responsible for providing high-level administrative support to the Founder & CEO. The EA will be a key point of contact for both internal and external stakeholders and will handle a range of administrative tasks with discretion and professionalism. This role requires strong communication, exceptional organizational skills and attention to detail, as well as the ability to work independently and proactively.
Job Description/Responsibility
- Model and lead a positive “One Cradles” culture, underpinned by Cradles’ Cultural Values and related behaviors.
- Manage the CEO’s calendar, prioritize the most sensitive matters, mitigate any scheduling conflicts, and communicate and confirm logistics.
- Manage the recordkeeping and meeting schedule for the Board of Directors, including onboarding new Directors, overseeing meeting logistics, managing Board governance and contact records, and organizing Board engagement and appreciation activities.
- Support CEO internal and external email communications, prepare reports, PowerPoint slide decks, and other materials as needed for CEO, National Board and Committee meetings and presentations.
- Support the CEO with fundraising and National Board recruitment activities.
- Collaborate with the VP of National Philanthropy to manage the National fundraising and donor engagement plans.
- Manage the suite of National donor reports, the CEO’s donor engagement tasks, and research prospective prospects/donors to effectively support the CEO to solicit, cultivate and steward managed donors.
- Serve as a primary user for the CRM database on the Executive team.
- Manage and maintain the CEO's and Board filing systems, ensuring all documents are organized and easily accessible.
- Organize the CEO’s travel arrangements and prepare expense reports.
- Assist with the planning, preparation, and execution of National and all-staff events and meetings.
- Provide support and management for the CEO’s Thought Leadership communication, engagement, and logistics, Executive Marketing and Communications assets, as well as the CEO’s legislative portfolio.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist with other administrative tasks and projects as needed.
Education Requirements
- Bachelor/ Honors(Bachelor Degree in any Discipline) completed.
Additional Academic Requirements
- College degree preferred.
Experience Requirements
Minimum 3 years of experience is required.
Additional Experience Requirements
- 3+ years of professional work experience.
Skills Requirements
- Experience in providing executive support.
- Strong written and oral communication skills as well as strong relationship-building skills.
- Ability to navigate database platforms effectively; Salesforce experience a plus.
- Expertise with Microsoft Office suite and experience creating PowerPoint presentations.
- Exceptional organizational skills and attention to detail.
- Ability to work independently, with supervision, and in a team-based and goal-oriented environment.
- Strong commitment to Cradles to Crayons’ mission and a passion for non-profit work.
Work Area
- Applicant should have experience of working in the following category(ies): Business Development
Industry Type
- Experience should include the following skills: NGO/Development
Job Location
Apply Instruction
Application Deadline: 23 Jun 2023
