Job Context
- Job Purpose: Responsible for basic general ledger duties including bookkeeping, account reconciliation for a variety of Museum accounts including assets, liabilities, and revenues. Maintain and administer daily receipts and accounts receivable records and prepare journal entries supported by daily financial reports.Duties also include preparing certain accounting documents and providing assistance and support to GL and AP accountants as required.
Job Description/Responsibility
- Responsible for most of the general ledger entries including donations, sales, month-end accruals, investment and trust monthly activity, and journal entries.
- Maintain daily deposits and maintain precise records of all incoming receipts
- Audit and record all receipts including donation and sales thru Altru on a determined schedule to ensure all receipts are accounted for and properly posted
- Prepare, print, and mail invoices including billings related to Federal and State grants.
- Audit and process journal entries requested by other departments.
- Enter monthly activity related to Museum investments and trusts including income, and realized and unrealized gains. Reconcile such accounts monthly.
- Coordinates and order all corporate logo supplies for the museum including accounting department office supplies then prepare month end journal entries to charge supplies to departments.
- Safeguard the Petty Cash Fund of the museum, maintaining receipts and detailed records to support all transactions and related journal entries.
- Complete all monthly and annual state of Hawaii general excise tax forms and processes payment of general excise tax.
- Work collaboratively with Accounts Payable and other Accounting Staff to ensure accuracy in financial records. Able to step into Accounts Payable and General Ledger Accountant functions as needed.
- Assist Director of Accounting in the preparation of audit schedules.
- Interact with staff and museum clients with tact, courtesy and respect at all times. Stay motivated and project a positive and professional attitude towards fellow workers and clients. Cooperate and support teamwork. Maintain and strengthen customer and staff relationships.
- Work in a safe manner so as not to endanger fellow staff members, volunteers and visitors. Comply with safety rules and regulations and establish safe work practices. Read all safety materials received. Report unsafe conditions and unsafe acts directly to supervisor. Promptly report accidents to immediate supervisor. Maintain assigned work area and equipment free of accident producing conditions.
Education Requirements
- Bachelor/ Honors in Finance.
Additional Academic Requirements
- Degree in Accounting, finance or other related field
Experience Requirements
3 - 5 years of experience is required.
Additional Experience Requirements
- Five or moreyears of experience in Accounts Receivable function in finance department preferably on a non-profit environment, including experience with reconciling accounts, making deposits, managing a GL, and creating reports for stakeholders.
- 3-5 years general ledger accounting experience, preferably in a large organization with multiple funding sources, ledgers, departments and/or divisions. Ability to work with little supervision and with a high level of accuracy.
Skills Requirements
- Professional, business-like appearance.
- Good attendance.
- Good communication skills, both verbal and written.
- Good-to-excellent vision and reading ability for computer data entry and records maintenance.
- Detail-oriented with a high level of accuracy and organization.
- Flexibility in schedule to meet deadlines.
- A team player.
Work Area
- Applicant should have experience of working in the following category(ies): Accounts,Finance
Industry Type
- Experience should include the following skills: Entertainment/Recreation
Job Location
Apply Instruction
Application Deadline: 15 Aug 2022
